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Clinical Records & Intake Coordinator

May 13, 2021

Change a life, every single day.  The Kentucky United Methodist Children’s Homes (KyUMH) is seeking passionate, mission driven individuals interested in life-changing work. Our goal is to help our clients find healing and build a brighter future through professional therapeutic interventions. We believe every child is a person of worth, entitled to God’s gift of wholeness of life.

Are you a person with a passion to care for youth, encourage hope and advance their healing?  If you say “Yes,” we would welcome the opportunity to talk with you about joining our team of mission driven women and men providing direct care services and supervision for youth to ensure their healing in our Residential Treatment and Independent Living programs.

We embrace the philosophy of the Ideal Team Player by Patrick Lencioni and seeks staff who embody these characteristics of Humble, Hungry and Smart.


KyUMH will provide you with . . .

·       Full pay while you train and learn about our youth counseling (advocacy, care) programs

·       Employee Assistance Program

·       Affordable benefits for full time – health,dental, vision, vacation, retirement and more

·       A regular schedule that will help you plan your life and meet your needs

·       Opportunities in the greater Lexington or Owensboro area for gaining and expanding your professional skills.

KyUMH is an Equal Opportunity Employer

KyUMH is committed to maintaining a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Positions Available:
Nicholasville, KY
Full Time
40 hours per week as scheduled. Overtime required as deemed appropriate by Clinical Director
Primary Shift:
Reports to:
Director of Programs & Services
Summary of function:

The Clinical Records and Intake Coordinator performs a variety of duties both clinical and clerical in nature. This position requires skill in planning, gathering, organizing and distributing protected client information as well as coordinating day-to-day office activities. The Coordinator is a valued part of the clinical team as the position responsible for processing and maintaining client records for Programs at the Nicholasville Campus. The position works closely with Clinical Teams, ensuring all required documents are obtained, stored and submitted to respective entities on a scheduled basis. This position is also instrumental in gathering monthly and annual records for accreditation. This is an essential position as the individual processes protected health information (PHI), assists with the admission and registration of incoming clients, and is responsible for communicating with clients, state officials, and outside agencies. The position works closely with Director of Programs and Services, Program Clinical Directors, and other members of the Clinical Teams.

Organizational Duties and Responsibilities:

• Must demonstrate the ability to support the Methodist Home’s mission and vision which states: “We serve Christ by providing for the physical, emotional, educational, and spiritual needs of children and families” as evidenced by compliance with all organizational policies, procedures, regulations, and standards.

• Exhibits effective communication skills including proper use of agency communication systems.

• Exhibits sound stewardship by effectively managing information resources to achieve the objectives of The Kentucky United Methodist Homes for Children and Youth.

• Supports and facilitates positive interaction with others as evidenced by:  professional maturity, respect for others, a team-centered approach, maintenance of confidential information, and an appreciation of a multicultural workplace.

• Supports all functions that attain and maintain accreditation with regulatory agencies.

• Participates in appropriate development programs and in-services to attain and maintain competency.

• Maintain skills necessary to support a trauma informed care system.

Supervisory Duties:
Job Specific Duties and Responsibilities

• Demonstrates professionalism, cooperation, leadership, and a clear understanding of agency purpose.

• Responsible for processing and correspondence of documents relative to referrals, intakes, discharges, and other reports required by stakeholders.  

• Collaborate with clients, workers, and appropriate outside agencies to receive and send required documents.

• Assist in maintaining thorough communication with clients, families, and involved agencies.

• Maintain up-to-date client records in agency’s EMR system(s).

• Assure the proper storage and disposal of all documents containing confidential information per federal and agency policies.

• Provide liaison services between KyUMH programs, school personnel, courts, community agencies, employers, and other stake holders.

• Ensure the competent and timely completion of required reports for KyUMH and all appropriate regulatory bodies.

• Collaborates and works closely with Insurance and Billing Specialist on all billed services, prior authorizations, and insurance verifications.

• Consult with Director of Programs and Services, Clinical Teams, and other agency administrative personnel, as needed.

• Participate in all assigned meetings, staff development, and training as required.

• Assist with supervision and teaching of the agency’s interns and volunteers, as needed.

• All other duties as assigned by the Director of Programs and Services.

On-Call Responsibilities:
Desired Skills:
Job Specifications:

• Must be at least 21 years of age.

• Valid driver’s license, reliable transportation, and proof of current auto insurance.

• Valid certification in CPR and First Aid (can be provided upon hire).

• Must submit to required background checks and pre-employment drug screening.

• Effective communication skills including proper use of agency communication systems.

• Strong interpersonal and engagement skills.

• Demonstrates professional maturity and respect for others.

• Strong organizational and time-management skills.

• Strong documentation knowledge and skills required.

• Strong computer skills; experience using EMR system preferred.

• Ability to support the agency’s mission and philosophy, and demonstrate respect for cultural diversity and team-centric harmony.

How to Apply:

Send your resume and letter of interest to HumanResouces@kyumh.org. Please also fill out the application linked below:

Apply HereDownload PDF Application Form

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